Terms Of Service Privacy Policy & Cookies Policy
Terms of Service
Effective Date: 02/09/2024
Welcome to Scan Safe, a safety management software and mobile app solution. By using our services, you agree to comply with and be bound by the following terms and conditions (“Terms”). Please review them carefully.
1. Overview
Scan Safe offers a platform designed to streamline safety and compliance management in the construction industry. By accessing our services, including the mobile app and software, you agree to these Terms, including any additional guidelines or future modifications.
2. User Accounts
You are responsible for maintaining the confidentiality of your account credentials (username and password) and for all activities occurring under your account. You must provide accurate, complete, and up-to-date information.
3. Subscription and Payment Terms
Scan Safe operates on a subscription basis with various payment plans. By signing up for our services, you agree to pay the subscription fees associated with your selected plan.
- Cancellation Terms:
- You may cancel your subscription at any time by emailing cancel@scansafe.ie with your username and the email address associated with your account.
- Cancellation requests must be submitted at least 5 days prior to the next billing cycle to avoid being charged for the following period.
- If you cancel a term-based subscription, you will still have access to the service until the end of the current billing term. After cancellation, no further charges will apply unless you re-subscribe.
- Failure to Cancel in Time:
If you fail to cancel before the 5-day window, your subscription will be renewed for the next billing period, and you will be charged accordingly.
4. Use of the Software
You agree to use Scan Safe for lawful purposes only. Any misuse or fraudulent activity may result in immediate suspension or termination of your account.
5. Intellectual Property
All content, including but not limited to, software, graphics, and user interfaces, are owned by Scan Safe or licensed to us. You may not reproduce, distribute, or modify any part of the service without our explicit permission.
6. Limitations of Liability
Scan Safe is not responsible for any damages, including direct, indirect, or consequential damages, resulting from the use or inability to use our services.
7. Amendments to Terms
We reserve the right to modify these Terms at any time. Continued use of the service after such modifications shall constitute your agreement to the amended Terms.
Privacy Policy
Effective Date: [Date]
This Privacy Policy outlines how Scan Safe collects, uses, and protects your personal information when you use our services in compliance with the General Data Protection Regulation (GDPR) and other applicable laws.
1. Information We Collect
We may collect the following types of personal data:
- Name, email address, and contact information
- Location data (when relevant to services)
- Billing and payment information
- Usage data related to how you interact with our software and app
2. Legal Basis for Processing
We collect and process your data for the following lawful reasons:
- To fulfil a contract (e.g., providing you with software services)
- For our legitimate business interests (e.g., improving user experience)
- To comply with legal obligations (e.g., accounting and tax purposes)
3. How We Use Your Information
We use the information to:
- Provide, operate, and maintain our services
- Improve, personalize, and expand our services
- Process transactions and send payment-related notifications
- Ensure security and prevent fraud
4. Data Retention
We retain personal data for as long as your account is active or as needed to provide our services. You may request to delete your data by contacting us at privacy@scansafe.ie.
5. Data Sharing and Third Parties
We do not share your personal data with third parties unless:
- It is necessary to fulfil our contractual obligations to you (e.g., using a payment processor)
- We are legally required to do so
6. Your Rights Under GDPR
If you are located in the European Union, you have the following rights:
- Right of Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of inaccurate or incomplete data.
- Right to Erasure: Request deletion of your personal data, subject to legal retention obligations.
- Right to Restriction of Processing: Request restriction of data processing under certain conditions.
- Right to Data Portability: Receive your data in a structured, commonly used format.
To exercise these rights, please contact us at privacy@scansafe.ie.
7. Data Security
We implement a variety of security measures to protect your personal information. However, no method of transmission over the internet is 100% secure.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be communicated to you, and your continued use of the services after such changes will constitute your consent.
Terms and Conditions
Effective Date: [Date]
These Terms and Conditions (“Agreement”) govern the use of the Scan Safe software and app services provided by [Your Company Name]. By accessing and using our services, you agree to comply with these conditions.
1. License to Use
We grant you a non-exclusive, non-transferable license to use our software according to the subscription plan you selected.
2. Acceptable Use Policy
You agree to use our services in compliance with all applicable laws and regulations. Any misuse, including but not limited to illegal activities or attempts to disrupt service, will result in immediate suspension.
3. Cancellation and Termination
- Subscription Cancellation: You may cancel your subscription at any time by emailing cancel@scansafe.ie with your username and email address. The cancellation must be submitted 5 days before the next billing cycle to avoid charges for the next period.
- Termination by Us: We reserve the right to terminate your account without notice in case of breach of this Agreement.
4. Limitation of Liability
Our liability is limited to the maximum extent permitted by law. We are not responsible for any indirect or consequential damages that result from the use of our services.
5. Governing Law
This Agreement is governed by and construed under the laws of [Your Jurisdiction], without regard to conflict of law principles.
Contact Information:
If you have any questions regarding these Terms, Privacy Policy, or any other aspect of your relationship with Scan Safe, please contact us at:
- Email: support@scansafe.ie
Cookies Policy
Effective Date: 02/09/2024
Last Updated: 02/09/2024
This Cookies Policy explains how Scan Safe (“we,” “our,” or “us”) uses cookies and similar tracking technologies on our website and software. By using our services, you agree to the use of cookies as described in this policy.
1. What Are Cookies?
Cookies are small text files placed on your device (computer, smartphone, or other devices) when you visit a website. They are used to store information about your preferences and activities, helping us enhance your experience with our services.
There are different types of cookies:
- Session Cookies: These are temporary cookies that expire when you close your browser.
- Persistent Cookies: These remain on your device until they expire or are deleted.
- First-Party Cookies: These are set by the website you are visiting.
- Third-Party Cookies: These are set by a third party (e.g., analytics or advertising providers).
2. Types of Cookies We Use
We use the following categories of cookies:
- Strictly Necessary Cookies: These are essential for the operation of our website and software. Without these cookies, certain services you request (e.g., logging into secure areas) cannot be provided.
Examples include:
- Session ID cookies for managing your login session.
- Cookies related to security features.
- Performance and Analytics Cookies: These cookies help us understand how visitors interact with our website and app by collecting information on the number of visitors, which pages are viewed most often, and how users move around the site. This data is anonymous and helps us improve our services.
Examples include:
- Google Analytics cookies.
- Functional Cookies: These cookies allow us to remember your choices and preferences, providing enhanced and personalized features (e.g., remembering language settings).
- Advertising and Targeting Cookies: These cookies track your online activities to help us deliver relevant advertisements. These may be set by third-party providers (e.g., Google Ads) to target ads based on your browsing habits.
3. How We Use Cookies
We use cookies to:
- Enhance the functionality and performance of our website and software.
- Understand and improve user experience by tracking your interaction with our content.
- Provide relevant advertisements to users, both on our website and through third-party sites.
- Measure and analyse traffic to ensure that our website is functioning efficiently.
4. Third-Party Cookies
We may also use third-party services, such as Google Analytics, to help us better understand how users engage with our site. These third-party services may also place cookies on your device for their own purposes.
Please note that we do not control the cookies used by these third parties. You should check the relevant third-party websites for more information about their cookies and how to manage them.
5. Managing Cookies
You have the right to accept or reject cookies. Most browsers allow you to manage cookies through their settings preferences. You can set your browser to block or alert you about cookies, but doing so may affect your experience on our website or prevent certain features from working properly.
- Browser Settings: You can modify your browser settings to manage cookies. Here are the links to the most popular browsers’ cookie management guides:
- Google Chrome
- Mozilla Firefox
- Apple Safari
- Microsoft Edge
- Opt-Out Tools: For third-party cookies used for analytics and advertising purposes, you can opt out through:
- Google Analytics Opt-Out
- Network Advertising Initiative (NAI) Opt-Out
6. Consent to Use Cookies
When you first visit our website, you will be asked to consent to the use of cookies in accordance with this Cookies Policy. You may withdraw your consent at any time by adjusting your browser settings or following the opt-out links provided.
7. Changes to This Cookies Policy
We may update this Cookies Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. Any updates will be posted on this page with a new effective date.
8. Contact Us
If you have any questions or concerns about this Cookies Policy or our use of cookies, please contact us at:
Email: privacy@scansafe.ie
.